Introduction

The Timpots Legacy Foundation ("TLF", "we", "our", or "the Foundation") is committed to protecting the privacy, confidentiality, integrity, and security of the information entrusted to us by our members, alumni, donors, volunteers, beneficiaries, partners, and visitors.

This Privacy Policy explains how we collect, use, store, manage, and protect personal information in support of our mission, programs, and community activities.

Information We Collect

We may collect information that you voluntarily provide, including:

Name and contact details

Alumni information (batch, school history, professional details)

Membership and volunteer information

Event registrations and participation records

Donations and fundraising information

Scholarship and programme applications

Communications and correspondence

Photographs, videos, and historical contributions

We may also collect limited technical information when you use our website, including website usage data and analytics.

How We Use Your Information

Information collected by TLF may be used for:

Membership administration

Alumni engagement and networking

Community communications and newsletters

Events, reunions, and chapter activities

Mentorship, scholarship, and charitable initiatives

Historical preservation and archival projects

Fundraising and donor engagement

Governance, compliance, and record keeping

Improving our website and digital services

We only use information in ways that are consistent with the objectives of the Foundation.

Alumni Communications

By registering with TLF, participating in our activities, or providing your information, you consent to receiving communications related to:

Alumni updates

Community initiatives

Events and reunions

Newsletters and publications

Volunteer opportunities

Scholarships and mentorship programmes

Foundation announcements

You may opt out of non-essential communications at any time.

Data Protection Principles

TLF is committed to managing personal information in a:

Lawful manner

Fair and transparent manner

Secure and responsible manner

Respectful and privacy-conscious manner

We strive to follow recognized principles of privacy, data protection, cybersecurity, and responsible information governance.

Information Security

We implement reasonable administrative, technical, and organizational safeguards to protect information against:

Unauthorized access

Accidental loss

Misuse

Disclosure

Alteration

Destruction

Access to Foundation information is limited to authorized individuals who require such access to perform their responsibilities.

Digital Assets and Foundation Records

All databases, membership records, mailing lists, publications, websites, domain names, social media accounts, digital repositories, communication systems, and other digital assets established for Foundation purposes remain the property of TLF. Such assets are maintained solely for the benefit of the Foundation and its community.

Sharing of Information

TLF does not sell, rent, or commercially exploit personal information. Information may be shared only:

With authorized Foundation representatives performing legitimate Foundation functions

When required by law to protect the rights, safety, or interests of the Foundation and its stakeholders.

Retention of Information

We may retain information for as long as reasonably necessary to:

Support Foundation operations

Preserve alumni history and heritage

Maintain governance and financial records

Meet legal and regulatory obligations

Support ongoing community engagement

Your Rights

Subject to applicable laws, you may request to:

Access your information

Update or correct your information

Withdraw consent where applicable

Request removal of certain information

Raise concerns regarding privacy or data handling

Requests will be reviewed and processed in accordance with applicable laws and Foundation policies.

Breach Reporting

Any actual or suspected data breach, unauthorized disclosure, cybersecurity incident, or compromise of Foundation systems will be investigated and addressed through appropriate governance and security procedures.

Changes to this Policy

The Foundation may update this Privacy Policy from time to time, without prior intimation, to reflect changes in operations, legal requirements, technology, or governance practices. Updated versions will be published on the Foundation website.

Contact Us

For questions regarding this Privacy Policy or the handling of personal information, please contact:

Timpots Legacy Foundation (TLF)
www.timpotslegacyfoundation.com

Email: info@timpotslegacyfoundation.org

Last Updated: 4th July 2026

PRIVACY POLICY